AI X Network

1. Information We Collect

We collect information necessary to operate, secure, and improve the Services.

Information You Provide

• Account information (name, email address, organization, role)
• Billing and payment information
• Content you upload, submit, or generate through the Services
• Communications with AI X Network support or representatives

Information Collected Automatically

• Log data (IP address, browser type, device identifiers)
• Usage data (features accessed, session duration, interaction patterns)
• Cookies and similar technologies for authentication and analytics

AI-Generated and Processed Data

• Inputs provided to AI-enabled features
• Outputs generated by AI tools
• Metadata related to AI interactions

Zoom Integration Data

When you authorize AI X Network through the Zoom App Marketplace, data collected is strictly limited to:

• User display name and email address
• Meeting metadata (meeting ID, topic, scheduled time)
• Participant lists associated with authorized meetings

2. How We Use Information

We use collected information to:

• Provide, operate, and maintain the Services
• Authenticate users and manage accounts
• Process transactions and subscriptions
• Improve platform performance, reliability, and security
• Train and refine AI systems using aggregated and de-identified data
• Communicate service updates, support responses, and administrative notices
• Comply with legal and regulatory obligations

3. AI and Data Usage Principles

AI X Network applies AI responsibly and with governance.

• AI systems operate within defined boundaries and access controls
• User data is not used to train public or third-party AI models
• AI learning is limited to de-identified, aggregated insights
• AI outputs are generated dynamically and are not reused to identify individuals

Users remain responsible for reviewing and validating AI-generated outputs before use.

4. Data Sharing and Disclosure

We may share information only as necessary:

• With trusted service providers who support platform operations (under confidentiality obligations)
• To comply with legal requirements, court orders, or lawful requests
• To protect the rights, safety, and integrity of AI X Network, users, or the public
• In connection with a merger, acquisition, or asset transfer (with notice where required)

5. Opt-Out and Revocation Rights

Users may revoke AI X Network's access to Zoom data at any time by uninstalling the application through the Zoom App Marketplace. Upon deauthorization:

• All associated Zoom data is queued for deletion
• Data is purged within 30 calendar days in accordance with our Data Retention and Protection Policy
• No further data collection occurs from the disconnected Zoom account

6. Data Retention

We retain personal information only for as long as necessary to:

• Provide the Services
• Fulfill contractual and legal obligations
• Resolve disputes and enforce agreements

Data may be retained in aggregated or de-identified form for analytics and system improvement. For full details, see our Data Retention and Protection Policy.

7. Security Measures

AI X Network implements administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, or misuse. This includes TLS 1.3 encryption in transit, AES-256 encryption at rest, and role-based access controls.

For full details, see our Security Policy.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access, correct, or update your personal information
• Request deletion of personal data, subject to legal and contractual obligations
• Object to or restrict certain processing activities
• Withdraw consent where applicable

Requests may be submitted to [email protected].

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Maintain secure sessions
• Improve user experience
• Analyze platform usage trends

You may control cookie preferences through your browser settings, though some features may be limited as a result.

10. Children's Privacy

The Services are not intended for individuals under the age of 18. AI X Network does not knowingly collect personal information from minors.

11. International Data Transfers

AI X Network operates primarily in the United States. By using the Services, you acknowledge that your information may be processed and stored in jurisdictions that may have different data protection laws than your own.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through the Services or by other appropriate means. Continued use of the Services after changes become effective constitutes acceptance of the revised policy.